Admission into University of Gdansk 2023/2024

REQUIRED DOCUMENTS

ATTENTION

In order to verify your eligibility and to have your grades converted from a diploma issued abroad, you should send the set of documents listed below no later than 5 working days before the end of the registration for the chosen field of study to the e-mail address given in the IRK system after creating your account.

The conversion of grades, entering the results into the IRK system and uploading the scans of your documents are done by the Recruitment Office or the Foreign Student Office.

Only scans that are legible and complete will be verified and processed.

• REQUIRED DOCUMENTS ISSUED OUTSIDE POLAND
• PAPER DOCUMENTS SUBMISSION – ISSUED OUTSIDE POLAND
• REQUIRED DOCUMENTS ISSUED IN POLAND
• IMPORTANT

REQUIRED DOCUMENTS ISSUED OUTSIDE POLAND

Candidates for bachelor (first cycle) or 5 years master (long-cycle) studies

1. DIPLOMA: International Baccalaureate or European Baccalaureate or Foreign High School diploma certified by an apostille or legalisation.
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1. SUPPLEMENT/TRANSCRIPT OF RECORDS and list of subjects in case there is no information on the Diploma about the grades and subjects obtained.
2. CERTIFIED TRANSLATION of the documents listed in points 1 and 2, with the exception of the IB and EB diploma:

1. into Polish – in the case of studies conducted in Polish;
2. into Polish or English – in the case of studies conducted in English.

1. RECOGNITION OF FOREIGN HIGH SCHOOL DIPLOMA  issued by Polish Education Superintendent.
2. POLISH LANGUAGE CERTIFICATE – in the case of candidates who do not have Polish citizenship and are applying for admission to study in Polish, one of the documents confirming knowledge of the Polish language.
3. ENGLISH LANGUAGE CERTIFICATE – in the case of candidates who are applying to study in English
4. Non-EU, non-EFTA, non-OECD citizens, photocopy of one of the documents listed below:

1. passport
2. Card of Pole (Karta Polaka)
3. permanent residence card + decision on granting permanent residence permit in Poland
4. formal decision on Polish origin
5. formal decision on refugee status granted by the Republic of Poland
6. formal decision on temporary protection in the territory of Poland
7. formal decision on subsidiary protection in the territory of Poland
8. long-term residence permit of the EU
9. document confirming the type and degree of kinship with Polish citizen (spouse/ascendant/descendant)
10. Polish language certificate issued by PKPZJP (min. C1 level)
11. formal decision in temporary residence permit on the basis of art. 159 sec.1 or art. 186 sec. 1 pt. 3 or 4 of the Act of 12 December 2013  on foreigners along with temporary residence card.

1. EU, EFTA, OECD citizens: photocopy of passport.
2. NAWA DECISION granting the scholarship (NAWA scholars only) and photocopy of passport.

Candidates for master (second-cycle) studies

1. DIPLOMA: bachelor or master diploma certified by an apostille or legalisation.
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1. SUPPLEMENT/TRANSCRIPT OF RECORDS and list of subjects.
2. CERTIFIED TRANSLATION of the documents listed in points 1 and 2:

1. into Polish – in the case of studies conducted in Polish;
2. into Polish or English – in the case of studies conducted in English.

1. POLISH LANGUAGE CERTIFICATE – in the case of candidates who do not have Polish citizenship and are applying for admission to study in Polish, one of the documents confirming knowledge of the Polish language.
2. ENGLISH LANGUAGE CERTIFICATE – in the case of candidates who are applying to study in English
3. Non-EU, non-EFTA, non-OECD citizens: photocopy of one of the documents listed below:

1. passport
2. Card of Pole (Karta Polaka)
3. permanent residence card + decision on granting permanent residence permit in Poland
4. formal decision on Polish origin
5. formal decision on refugee status granted by the Republic of Poland
6. formal decision on temporary protection in the territory of Poland
7. formal decision on subsidiary protection in the territory of Poland
8. long-term residence permit of the EU
9. document confirming the type and degree of kinship with Polish citizen (spouse/ascendant/descendant)
10. Polish language certificate issued by PKPZJP (min. C1 level)
11. formal decision in temporary residence permit on the basis of art. 159 sec.1 or art. 186 sec. 1 pt. 3 or 4 of the Act of 12 December 2013  on foreigners along with temporary residence card.

7.   EU, EFTA, OECD citizens: photocopy of passport.
8. NAWA DECISION granting the scholarship (NAWA scholars only) and photocopy of passport.

PAPER DOCUMENTS SUBMISSION – ISSUED OUTSIDE POLAND

How to submit the original paper documents?

Candidates with ‘qualified’ or ‘reserve’ status who have received their education outside Poland until the announcement of the admission list may:

1. use scans of the required documents and deliver the original paper documents no later than 30 October 2023 to:

• Recruitment Office – in the case of EU/EFTA nationals and persons in possession of one of documents listed below:

1. passport
2. Card of Pole (Karta Polaka)
3. permanent residence card + decision on granting permanent residence permit in Poland
4. formal decision on Polish origin
5. formal decision on refugee status granted by the Republic of Poland
6. formal decision on temporary protection in the territory of Poland
7. formal decision on subsidiary protection in the territory of Poland
8. long-term residence permit of the EU
9. document confirming the type and degree of kinship with Polish citizen (spouse/ascendant/descendant)
10. Polish language certificate issued by PKPZJP (min. C1 level)
11. formal decision in temporary residence permit on the basis of art. 159 sec.1 or art. 186 sec. 1 pt. 3 or 4 of the Act of 12 December 2013  on foreigners along with temporary residence card.

• Foreign Students Office – for all other Candidates.

2. deliver the original paper documents within 4 days after the announcement of the list of candidates to the offices listed above.

What original paper documents should be submitted?

1. Required documents mentioned above (according to the chosen cycle of study);
2. A self-signed personal questionnaire, generated and printed from the IRK system;
3. An up-to-date colour photograph measuring 35 mm x 45 mm (ID or passport size).

REQUIRED DOCUMENTS ISSUED IN POLAND

Candidates with ‘QUALIFIED’ or ‘RESERVE’ status who have received their education in Poland must deliver the original paper documents listed below within 4 days after the announcement of the list of candidates to the Admission Committee at the relevant Faculty.

Candidates for bachelor (first cycle) or 5 years master (long-cycle) studies

1. a self-signed PERSONAL QUESTIONNAIRE, generated and printed from the IRK system;
2. an up-to-date COLOUR PHOTOGRAPH measuring 35 mm x 45 mm (ID or passport size);
3. original, certified or notarised copy of HIGH SCHOOL DIPLOMA together with Polish baccalaureate exam (MATURA);
4. ENGLISH LANGUAGE CERTIFICATE – in the case of candidates who are applying to study in English;
5. Non-EU, non-EFTA, non-OECD citizens: photocopy of one of the documents listed below:

1. passport
2. Card of Pole (Karta Polaka)
3. permanent residence card + decision on granting permanent residence permit in Poland
4. formal decision on Polish origin
5. formal decision on refugee status granted by the Republic of Poland
6. formal decision on temporary protection in the territory of Poland
7. formal decision on subsidiary protection in the territory of Poland
8. long-term residence permit of the EU
9. document confirming the type and degree of kinship with Polish citizen (spouse/ascendant/descendant)
10. Polish language certificate issued by PKPZJP (min. C1 level)
11. formal decision in temporary residence permit on the basis of art. 159 sec.1 or art. 186 sec. 1 pt. 3 or 4 of the Act of 12 December 2013  on foreigners along with temporary residence card.

6. EU, EFTA, OECD citizens: photocopy of passport.

Candidates for master (second cycle) studies

1. a self-signed PERSONAL QUESTIONNAIRE, generated and printed from the IRK system;
2. an up-to-date COLOUR PHOTOGRAPH measuring 35 mm x 45 mm (ID or passport size);
3. original, certified or notarised copy of BACHELOR or MASTER DIPLOMA;
4. SUPPLEMENT/TRANSCRIPT OF RECORDS and list of subjects;
5. ENGLISH LANGUAGE CERTIFICATE – in the case of candidates who are applying to study in English;
6. Non-EU, non-EFTA, non-OECD citizens: photocopy of one of the documents listed below:

1. passport
2. Card of Pole (Karta Polaka)
3. permanent residence card + decision on granting permanent residence permit in Poland
4. formal decision on Polish origin
5. formal decision on refugee status granted by the Republic of Poland
6. formal decision on temporary protection in the territory of Poland
7. formal decision on subsidiary protection in the territory of Poland
8. long-term residence permit of the EU
9. document confirming the type and degree of kinship with Polish citizen (spouse/ascendant/descendant)
10. Polish language certificate issued by PKPZJP (min. C1 level)
11. formal decision in temporary residence permit on the basis of art. 159 sec.1 or art. 186 sec. 1 pt. 3 or 4 of the Act of 12 December 2013  on foreigners along with temporary residence card.

7.   EU, EFTA, OECD citizens: photocopy of passport;
8. NAWA DECISION granting the scholarship (NAWA scholars only) and photocopy of passport.

IMPORTANT

• Failure to submit paper documents by any of the above deadlines will result in non-enrolment on the student list;
• A candidate not qualified for admission is not entitled to submit documents;
• Documents may be submitted in person, by a third party, or sent by post or courier (the date of delivery, not the date of posting, is what counts). We do not require authorisation for submission of documents by a third party;
• The submission of documents by persons with “reserve” status does not mean being admitted. A “reserve” candidate takes the place of a “qualified” person (according to the ranking) in the event that this person has not provided a complete set of documents by the set deadline, has resigned from the recruitment process or has been disqualified.